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I. |
Vessel Operator Organization Structure & Points of Contact |
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A. |
Organization Description |
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| The Marine Superintendent, Stewart Lamerdin, is responsible for establishing ship’s policies, cruise scheduling and foreign clearances. The Marine Superintendent is responsible for all aspects of Marine Operations. The Marine Superintendent works under the general supervision of the Director of Moss Landing Marine Labs, Kenneth Coale. Pre and post cruise planning, cruise logistics, as well as any questions regarding scientific and technical aspects of the ship should be addressed to the Senior Marine Technician, Ben Jokinen. The ship’s second Marine Technician, Andrew Woogen, is the next point of contact in the event the Senior Marine Technician is not available. Specific questions regarding all aspects of cruise billing can be addressed to the Operations Analyst, Maria Kaanapu. |
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B. |
Facility Point(s) of Contact and Responsibilities |
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1. |
Cruise Scheduling and Planning |
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| Job Title: |
Marine Superintendent |
| Name: |
Stewart Lamerdin |
| Phone: |
(831) 771-4134 |
| Fax: |
(831) 633-4580 |
| Email: |
lamerdin@mlml.calstate.edu |
| Address: |
7532 Sandholdt Rd. Suite 5
Moss Landing, CA 95039 |
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2. |
Vessel Operations |
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| Job Title: |
Marine Superintendent |
| Name: |
Stewart Lamerdin |
| Phone: |
(831) 771-4134 |
| Fax: |
(831) 633-4580 |
| Email: |
lamerdin@mlml.calstate.edu |
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3. |
Marine Technician Support |
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| Job Title: |
Senior Marine Technician |
| Name: |
Ben Jokinen |
| Phone: |
(831) 771-4135 |
| Fax: |
(831) 633-4580 |
| Email: |
bjokinen@mlml.calstate.edu |
| Address: |
7532 Sandholdt Rd Suite 5
Moss Landing, California 95039-95039 United States |
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| Job Title: |
Marine Technician |
| Name: |
Andrew Woogen |
| Phone: |
(831) 771-4192 |
| Fax: |
(831) 633-4580 |
| Email: |
awoogen@mlml.calstate.edu |
| Address: |
7532 Sandholdt Rd Suite 5
Moss Landing, California 95039 United States |
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4. |
Other Facility Points of Contact |
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| Job Title: |
Operations Analyst |
| Name: |
Maria Kaanapu |
| Phone: |
(831) 771-4133 |
| Fax: |
(831) 633-4580 |
| Email: |
kaanapu@mlml.calstate.edu |
| Address: |
7532 Sandholdt Rd Suite 5
Moss Landing, CA 95039 USA |
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5. |
Shipping and Mailing Address |
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Moss Landing Marine Labs
Marine Operations
7532 Sandholdt Rd. Suite 5
Moss Landing CA 95039 |
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6. |
Vessel and Marine Operations Webpage |
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II. |
Vessel Characteristics |
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III. |
Research Equipment, Instrumentation, and Data Collection |
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A. |
Permanently installed science equipment and instrumentation |
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B. |
Equipment available from the shared-use pool |
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C. |
Procedures for requesting equipment |
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1. |
Filing a request |
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In order to file a request, you must: |
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Initial contact with the Marine Operations Division should be made via a Ship Time Request on the UNOLS website at http://www.unols.org.
All requests for shared-use equipment (equipment owned and operated by the vessel) should be made using the cruise planning form found on the R/V Point Sur’s website http://marineops.mlml.calstate.edu. This form must be completed and submitted to the Senior Marine Technician, Ben Jokinen (Bjokinen@mlml.calstate.edu, (831) 595-6325) ASAP (at least 4 weeks) prior to every cruise, regardless of the duration of the cruise. |
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2. |
Deadlines for requests |
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| All cruise planning material including requests for share-use equipment must be submitted at least four weeks prior to the scheduled departure. Questions regarding the condition, capabilities and specifications of any piece of shared-use equipment should be directed to the Sr. Marine Technician, Ben Jokinen. |
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3. |
Equipment request response |
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| The Sr. Marine Technician will evaluate the cruise planning form, any requests for shared use equipment, and confirm the receipt of this form with the Chief Scientist. In cases where equipment is not available or availability is doubtful, the Sr. Marine Technician will work with the science party in obtaining a solution, including attempting to obtain a loan of the required items from other UNOLS ship operations. In such cases, funding issues may develop requiring assistance or guidance from the science party. |
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4. |
Last minute equipment requests |
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| Equipment requests will be acted upon no matter when they are received and all possible accommodations will be made to meet users requests. Cruise plans which arrive after the four week pre-cruise deadline increase the possibility that the requested equipment may not be available or ready in time for that particular cruise. |
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D. |
Computer information |
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1. |
Computing resources |
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| The ship collects data using 6 Dell Pentium-type computers. These computers are dedicated to data acquisition and are not available for science party use. The main lab has 1 science shared-use computer on which basic MS Office and Adobe programs are installed. Scientists can use this computer to access the web (via HiSeasNet) as well as install cruise specific programs when needed. More information regarding the computing capabilities can be found on the ship’s website or by contacting the Sr. Marine Technician. |
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2. |
Networking resources |
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The R/V Point Sur maintains a Gigabit Cat-6 LAN throughout the ship. Network drops are located in multiple locations in the main lab and in each stateroom from which scientists can connect to the network to access the web, transfer data, and connect to ship’s printers. A wireless router is available when requested.
HiSeasNet (HSN) is currently available on the Point Sur allowing for internet access on nearly all cruises. Providing cruise specific areas of operation to the Sr. Marine Technician in the pre-cruise form is essential to planning for and maintaining HSN connectivity on your cruise. It must be noted that the current location of the satellite dish (on the wheel house lid) causes blockage from the mast of the signal and therefore data dropouts occur when the ship is on a heading of 200-250 degrees.
A SWAP box is available for wireless ship-to-ship and ship-to-shore data transfers when needed or available. |
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a. |
Ship-to-Ship transfers (set-up and contact information) |
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| SWAP is available for wireless ship-to-ship and ship-to-shore data transfers when needed or available. |
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b. |
Interactive real-time web sites |
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(1). |
Set-up and responsibilities |
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(2). |
Capabilities |
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(3). |
Cost for real-time/daily updates |
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3. |
Time Server |
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| Time for the network and data acquisition computers is obtained from the DHCP server. |
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4. |
Technical assistance |
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| The marine technicians will assist in all interfacing of scientists computer into the ship’s network. |
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5. |
Procedures for use of shipboard computing resources |
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a. |
Interfacing requirements and required information |
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| Computer network security concerns compel us to scan all computers for virus problems and operating system security holes. To the extent possible, the ship's technicians will have the necessary updates to correct problems, but scientists should attempt to have their computers intended for use aboard ship scanned and updated before they leave home. If a problem is discovered or suspected that cannot be corrected and verified, the computer cannot be connected to the ship's network. |
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b. |
Computers on ship’s network |
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| If you want to bring a computer to use on this ship's network, you should install and test all drivers and interface cards on your own network prior to the cruise. The marine technicians have limited time and resources for troubleshooting new and untested computers. If the computer works on your TCP/IP network, then it will most likely be compatible with ours. |
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c. |
Instruments on ship’s network |
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| Currently, the ship’s permanently installed sensors are not networked. Some data may be shared or written to multiple files on the network if requested in the pre-cruise from. |
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d. |
Internet availability while ship is docked |
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| A wireless T-1 speed connection is available to users of the vessel at the dock. HiSeasNet and Verizon Broadband connections may also be available at foreign ports depending upon location. |
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E. |
Data Collection |
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1. |
Installed system(s) |
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| The R/V Point Sur performs routine data collection (ADCPs and Underway data), on most cruises in addition to whatever specific data collection is requested by the science party. The Underway Data Acquisition System sensors include: sea surface temp., salinity, meteorology, fluorometers and a transmissometer. Ocean current data from the ship’s 75 and 300 kHz. ADCPs are also collected. More information about these systems can be found on the ship’s website. |
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2. |
Instrument specific data files |
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| Please contact the Marine Technicians with regard to any specific data type or specific sensor needs. These requests should also be included in the Pre-Cruise form. |
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3. |
Real-time data availability and formats |
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| With advance notice the ship’s technicians can provide real-time access to mos of the ship’s data acquisition systems. Files from the ship’s underway data acquisition system are typically broken in to ASCII files on 24hr GMT days. Data can be made available in real-time as well. |
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4. |
Special requirements |
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| Cruise specific changes to the ship's underway data acquisition system (UDAS) should be coordinated with the Senior Marine Technician. These changes often require extended lead time and it is advisable to contact the Sr. Marine Technician as soon as the need is identified. Be advised it may be necessary to ship your sensor to MLML weeks prior to you cruise to ensure proper interfacing to our system. |
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5. |
Interfacing user-supplied sensors and subsystems |
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| With the appropriate lead-time, it is possible to interface user-supplied instrumentation into the ship’s UDAS system. This involves contacting the Sr. Marine Technician a minimum of four weeks prior to a cruise to discuss the possibilities. In order to interface an instrument, the technician will require the data output format and power requirements. Without the appropriate lead-time, the ship’s technicians cannot guarantee that sensors will be integrated into the ship’s UDAS. Be advised it may be necessary to ship your sensor to MLML weeks prior to you cruise to ensure proper interfacing to our system. |
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6. |
Procedures for determining needs |
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| Please contact the Marine Technicians with regard to any specific data type or specific sensor needs. These requests should also be included in the Pre-Cruise form. |
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7. |
Post-cruise data products |
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All data files collected during the cruise (underway files and any other vessel-supplied data systems) are provided to the Chief Scientist at the end of the cruise.
The deliverable is a set (one or more) of CD-ROMs (ISO9660) or DVD disks. |
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8. |
Policies and restrictions |
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| Restrictions on the distribution of data are at the discretion of the Chief Scientist and will be followed by Moss Landing Marine Lab’s, Marine Operations staff. No data will be released to other parties without approval from the Chief Scientist. |
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IV. |
Pre-Cruise Planning and Services |
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A. |
Scientific Party Point(s) of Contact and Responsibility |
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Each cruise will have a single Chief Scientist who serves as the primary point of contact for all cruise-related issues and will interact solely with the Senior Marine Technician (or Marine Technician) on any significant changes to the submitted cruise plan. This individual will settle conflicts within the science party and see that the scientific program runs safely and smoothly. The Chief Scientist will be informed of any difficulties, whether scientific or personal in nature, and will be expected to address them. While at sea, the decisions of the Master will always take precedence.
Marine Superintendent & R/V Point Sur Scheduling Contact:
Stewart Lamerdin
lamerdin@mlml.calstate.edu
Phone: (831) 771-4134
Cell: (831) 595-8347
Senior Marine Technician:
Ben Jokinen
bjokinen@mlml.calstate.edu
Phone: (831) 771-4135
Cell: (831) 595-6325
(Technical Services Questions, Cruise and Shipping Logistics, Shared Use Equipment, Ship Computing, Shop Services, Information Storage, Scientific Support, Scientific Electronics, Communications)
Marine Technician:
Andrew Woogen
awoogen@mlml.calstate.edu
Phone: (831) 771-4192
Cell: (831) 595-6325
(Ship Computing, Shop Services, Information Storage, Scientific Support, Scientific Electronics, Communications)
Operations Analyst:
Maria Ka'anapu
kaanapu@mlml.calstate.edu
Phone: (831) 771-4133
(Billing, Logistics, and general information)
Radiation, Health and Safety Officer:
Jocelyn Douglas
Office: (831) 771-4451
Cell: (831) 750-9563
Nowicki@mlml.calstate.edu
http://www.mlml.calstate.edu/pg/Health-and-Safety
(Radiation permitting, shipboard use, Haz Mat storage, disposal and shipping) |
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1. |
Pre-cruise |
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The Chief Scientist is required to complete a cruise plan ( http://marineops.mlml.calstate.edu/CRUISEPLAN_2008_FORM.pdf ) and submit it to the Sr. Marine Technician at least 4 weeks prior to date of departure. The Chief Scientist will assign staterooms to the science party ( http://marineops.mlml.calstate.edu/CCberthing.pdf ).
The Point Sur will typically be made available to oncoming science parties at least 1 day prior to the departure of the cruise for mobilization, loading and lab setup. Though the ship will not berth scientists any days prior to the departure day of the cruise or the on night of the final day of the cruise. Likewise, the off-going science party will not be provided berthing on the ship the final night of the cruise.
Please contact the Marine Superintendent for further information regarding these policies. |
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2. |
Post-cruise |
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The Chief Scientist will be responsible for making sure all laboratory spaces used during a cruise are cleaned (swept, scrubbed and mopped). The Chief Scientist will also be responsible for ensuring that all members of the science party clean their staterooms as indicated on the placards located in each of the rooms. The Chief Scientist will complete a post cruise report (located on the UNOLS website: http://www.gso.uri.edu/unols/pcarform.htm ). The Chief Scientist will also be responsible for providing an isotope report (if isotopes are used) that includes the results of pre- and post-cruise swipe tests. Isotope permits and swipe test maps are located on the ship’s website.
The ship will nominally return to port by 1600 the final day of a cruise. The crew will assist the scientific party in unloading all equipment. A forklift and shore-based crane can be made available in Moss Landing for these purposes. The Chief Scientist is responsible for coordinating with the Sr. Marine Technician to arrange any shoreside services required. All off-loading and the cleaning of spaces will be complete before final departure from the vessel in order for the next science group to begin loading the following morning. Likewise, the off-going science party will not be provided berthing on the ship the final night of the cruise.
The Point Sur will typically be made available to oncoming science parties at least 1 day prior to the departure of the cruise for mobilization, loading and lab setup. Please contact the Marine Superintendent for further information regarding this policy.
The ship will not berth scientists any days prior to the departure of the cruise or the night of the final day of the cruise. Please contact the Marine Superintendent for further information regarding this policy. |
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B. |
Schedule issues |
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1. |
Schedule definitions |
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All cruises on the R/V Point Sur typically require science party onboard at 0800 and depart at 0830 (unless otherwise requested on the Pre Cruise Form). Nominal return time to the dock is 1600.
A sea-day begins at 0000 therefore if a cruise returns to the dock at 0001 an entire day will be charged. Variations to these policies must be discussed in advance with the Marine Superintendent. |
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2. |
Departure and arrival decisions |
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| Departure and arrival times will follow the times listed on the cruise plan. If there is a change to these times it will be discussed with the Master and Marine Technician via the Chief Scientist. While at sea, the decisions of the Master will always take precedence. |
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3. |
Point of contact |
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| The Chief Scientist will be the point of contact on all scheduling related issues. Changes to the submitted cruise plan should be reviewed with the Sr. Marine Technician. |
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C. |
Diplomatic clearances |
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1. |
Required Information |
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| The Marine Superintendent should be contacted if the sampling plan for a cruise includes occupying foreign waters. |
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a. |
PI responsibilities |
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| The Marine Superintendent should be contacted if the sampling plan for a cruise includes occupying foreign waters. |
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b. |
Operator responsibilities |
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2. |
Timing |
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| Foreign clearances often require 7 to 8 months to process and therefore should be discussed with the Marine Superintendent as soon as possible. Additional information about this process will be provided at that time. |
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3. |
Foreign observers |
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4. |
Post-cruise responsibilities |
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5. |
Failure to comply |
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D. |
Shipping and Logistical Information |
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1. |
Facility Shipping Information |
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It is the responsibility of the Chief Scientist to make all shipping arrangements. The Marine Technician group will load equipment off of and onto trucks provided a bill of lading is made available. Packages must be clearly marked with the cruise number/PI name and responsible scientist's contact information. Incoming/outgoing shipments must be appropriately packed, clearly marked, and an inventory provided to the Marine Technician. The scientist is responsible for making ALL arrangements with their shippers for pickup and payment. . Shipments not marked may be refused if they can't be identified. No COD shipments will be accepted. Questions regarding shipments should be addressed to the Sr. Marine Technican.
All Freight and U.S. Mail shipments should be addressed to:
Moss Landing Marine Labs Marine Operations
7532 Sandholdt Rd Suite 5
Moss Landing CA 95039
Attn.: R/V Point Sur
All freight deliveries or pickups, including equipment brought by scientists which will require Marine Operations cranes or forklifts to handle, should be scheduled for the normal workday (0800-1630). The shipper should be informed to contact the Sr. Marine Technician (831-595-6325) to ensure MLML personnel are available to receive the delivery. Special arrangements can be made when the ship is loading or unloading on a weekend or holiday.
Additional support can be made available by request. Such support includes purchasing compressed gas, chemicals, dry ice, etc.; packing equipment; assisting with "in-water" testing of equipment off the dock; or providing staging space for equipment testing. Arrangements should be coordinated with the Marine Superintendent. Any direct costs, including labor, will be reimbursed by the science party.
Forklifts and cranes are available for the unloading of larger shipments. The science party shall NEVER operate these pieces of gear (for insurance purposes). |
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2. |
Cruise Shipping Info |
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| Shipments of science gear to ports other than Moss Landing is the responsibility of the Chief Scientist. The ship’s crane will be available for loading gear onto the vessel in foreign ports (limited by slip orientation and load weight). Please contact the Sr. Marine Technician should you have any concerns or questions regarding this or any logistical question. |
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a. |
Wood Packaging Regulations |
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3. |
Prior notification of incoming shipments |
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Advanced notice should be provided for all shipments (regardless of size) to the Sr. Marine Technician. Large numbers of packages arrive everyday to Marine Operations, and without prior notification of a specific shipment it could be inadvertently refused. Any special handling associated with a shipment should be communicated to the Sr. Marine Technician. Contents and the exact number of packages being sent should be conveyed to the Sr. Marine Technician to help ensure adequate space is available in the warehouse. Special handling, if any, should also be discussed.
All freight deliveries or pickups, including equipment brought by scientists which will require use of Marine Operations cranes or forklifts, should be scheduled for the normal workday (0800-1630). The shipper should be informed to contact the Sr. Marine Technician in order to ensure personnel is available to receive the delivery. Special arrangements can be made when the ship is loading or unloading on a weekend or holiday. |
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4. |
Shipment marking requirements |
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| All shipments should be clearly labeled and include the name of the vessel with an attention to the R/V Point Sur. |
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5. |
Confirmation of arrival |
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| Make arrangements with the Sr. Marine Technician to obtain notification when a shipment has arrived in Moss Landing. Unless otherwise instructed, the Sr. Marine Technician will not contact the Chief Scientist with confirmation of any deliveries. |
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6. |
Hazardous Materials |
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| The Sr. Marine Technician should be notified if a shipment contains hazardous materials that require special handling. If this special handling cannot be facilitated it will be the responsibility of the Chief Scientists to arrange for alternative storage. |
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7. |
Isotope regulations |
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| The R/V Point Sur follows the rules and regulations for handling isotopes set down by the Radiation Safety Officer at San Jose State University. We will not accept the delivery of any radioisotopes. Questions regarding the R/V Point Sur’s isotope policy can be addressed to the Sr. Marine Technician or to the Radiation Safety Officer listed above . |
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8. |
Agents' Information |
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| If an agent is required, the Marine Superintendent will contact the Chief Scientist. |
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a. |
Arrangements |
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b. |
Costs |
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c. |
Other issues |
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9. |
Pre-cruise storage of scientists' equipment |
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a. |
Available storage area at the the facility |
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| Arrangements for storing equipment in Moss Landing prior to ship loading must be made in advance with the Sr. Marine Technician. If space is required for equipment preparation prior to loading gear onto the vessel, this must be discussed with Sr. Marine Technician. This discussion should include a clear explanation of exactly what is required by the science party, and for what specific period of time. |
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b. |
Arrangements for storage in other ports |
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| Any arrangement for the storage of equipment at ports other than Moss Landing is the responsibility of the Chief Scientist. |
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c. |
Procedure for determining storage needs |
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| The Chief Scientist will work with the Sr. Marine Technician to determine the amount and availability of storage space. |
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d. |
Costs |
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| Costs associated with pre- and post-cruise equipment storage, as well as delivery to the dock are the responsibility of the Chief Scientist. |
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10. |
Deliveries to the vessel |
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| Shipments will not be received on the weekends or after 5:00pm, local time. It is the responsibility of the Chief Scientist to ensure that this does not occur. This can severely delay a cruise and is worth ensuring delivery times from the shipping company. |
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11. |
Other shore services available |
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| Science parties should plan on bringing with them all the tools required to prepare the user-supplied equipment for their cruise. Forklifts and cranes are available for transporting gear to and from the vessel. Costs associated with pre and post cruise equipment storage as well as delivery to the dock are the responsibility of the science party. |
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E. |
Marine Mammals and Acoustic Permitting |
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| The Marine Superintendent should be notified regarding seismic or other work requiring permits. UNOLS has compiled a list of web links that will aid PIs, schedulers, and ship operators in determining what permits/permissions are needed and how to apply. Visit: http://www.unols.org/committees/ssc/permits/permits.html . |
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F. |
Science Party Documentation (passport/visas, deadlines for submitting) |
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V. |
Cruise Planning Details |
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A. |
Laboratory Spaces |
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1. |
Location of utilities (power, water, air, etc.) |
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| Clean, UPS-protected 110 power is available in the main lab and electronics lab. 480 and 220 power is available from the Switch Gear room just aft of the Wet Lab on the main deck. Seawater is available in the Main Lab from the UDAS system for plumbing user supplied instrumentation. Freshwater and seawater are also available via hose on deck. Compressed air is available both in the main lab and on the main deck just outside the Wetlab door. |
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2. |
Bench arrangements |
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| A diagram of the bench configuration is available on the ship’s website. These benches are fixed and cannot be moved. http://marineops.mlml.calstate.edu/CClablayout.pdf |
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3. |
Equipment tiedowns |
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The science party is responsible for providing all the tie-downs necessary for securing gear in the laboratories. This typically includes eye screws, bungee cords, velcro and twine.
DUCT TAPE WILL NOT BE PERMITTED ON ANY SURFACE INSIDE THE SHIP. |
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4. |
Cold Storage (refrigerators, freezers) |
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| A 15 cubic ft freezer and standard refrigerator / freezer combo are both standard ships equipment in the Main Lab. A 25 cubic ft freezer and a 100 lb/day capacity Hoshizaki ice cube machine are also available upon request. |
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B. |
Deck Spaces |
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1. |
Location of utilities |
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| A diagram of the ship as well as digital pictures of the deck layout can be found on the ship’s website. http://marineops.mlml.calstate.edu/ptsur_ships_specs.html |
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2. |
Van/container locations / weight constraints |
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| Digital pictures of previous van installations are listed on the ship’s website. |
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3. |
Working areas (A-frames, cranes, winches) |
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| A diagram of the ship as well as digital pictures of the deck layout can be found on the ship’s website. |
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4. |
Tiedowns |
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| Lines for securing larger gear out on deck will be provided by the vessel. The crew will assist in the securing of vans and large pieces of equipment. |
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5. |
On-deck incubation areas |
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C. |
Determining Personnel Requirements |
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The Chief Scientist is responsible for putting together a cohesive, competent sampling party. The ship will supply 1 marine technician working 12 hrs in every 24 hr period to assist the science party with their work. A deckhand will also be available, but will typically be assigned to running winches or cranes for the operation at hand. If there is a question regarding personnel requirements prior to a cruise, the Sr. Marine Technician and/or Master will discuss this with the Chief Scientist. It is possible to request an additional Marine Technician for your cruise, additional charges may apply. This possibility should be discussed with the Marine Superintendent or Sr. Marine Technician.
The science party should be physically and technically capable of handling all deployments and recoveries of their gear as well as accomplishing all of their cruise objectives. The Marine Technician typically works as the "Deck Boss", and their primary duty is to act a liaison between science party and ships captain and crew to assist in attaining the mission goals of the cruise. The vessel will not leave the dock if there are safety concerns regarding the science party and the work they intend to accomplish. |
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1. |
Operation of shared-use equipment |
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| The Marine Technician will instruct the Science Party on the proper deployment, operation, and recovery of all shared-use equipment. |
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2. |
Overtime Policies |
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D. |
Berthing Spaces, Restrictions and Assignments |
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| Assigning berths and jobs associated with the operation of shared-use equipment is the responsibility of the Chief Scientist. If job requirements are not being met or there is some question as to the competency of an individual, the Marine Technician and/or the Master will discuss the situation with the Chief Scientist and attempt to rectify the situation. If the situation cannot be resolved, the Master’s decision is final. |
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E. |
Ancillary Projects |
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| Where cruises with multiple projects are involved, the assignment of laboratory and deck spaces must be coordinated with the Chief Scientist. It should be noted that the Chief Scientist is still ultimately responsible for all science and will continue to be the point of contact for cruise related discussions. |
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F. |
Access/use of small boats from ship |
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| Access and intent to use small boats from the ship should be outlined in the Pre Cruise form. Any questions or concerns should be addressed to the Marine Superintendent of Sr. Marine Technician. |
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G. |
SCUBA diving from the ship |
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| Science Parties planning to dive from the vessel should state this in their Ship Time Request form and Pre Cruise form. Any question regarding diving from the ship should be addressed to the Marine Superintendent or MLML's Dive Safety Officer. |
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H. |
Access to transducer well, mast, etc. |
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| No access is available to scientists in the transducer well. Scientists may mount antennas on the 01and Bridge deck rails as well as on the mast. The intent to do this and a brief description of the antenna and frequencies transmitted / received should be explained in the Pre Cruise form. The Marine Technicians can answer any questions regarding antenna mounting. |
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I. |
Safety Equipment (hard hats, work vests, steel-toed shoes, etc.) – ship and user supplied gear. |
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| Hard hats and work vests are required for and available to scientists working on deck. Open toed shoes are not permitted outside the skin of the ship. |
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VI. |
Cruise Loading and Set-up |
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A. |
Vessel Availability – (when the ship would be available for loading) |
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| The vessel will be available for loading at 0800 1 day prior to cruise departure. If loading is to be conducted on a weekend, advanced notice is required. Staging of gear in the laboratory after 17:00 must be approved by the Master of the vessel and can be arranged during the loading period. The Sr. Marine Technician should be contacted if a cruise requires loading to begin sooner than one day prior to a cruise. Advance notification will reduce conflicts with the general ship maintenance which is often undertaken between cruises. |
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1. |
Crew and Marine Technician availability |
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| 0800 - 1700 in port. Exceptions can be made with advance notice made via the Pre Cruise form. |
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2. |
Loading Hours |
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| 0800 - 1600 for crane availability. |
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B. |
Loading |
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| All gear and equipment to be loaded aboard, especially chemicals and hazmat, must be in compliance with the International Safety Management (ISM) Code. |
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1. |
Moving gear from storage to dock |
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a. |
Responsibilities of shipboard techs, scientists, crew, facility personnel |
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| The Marine Technicians and/or the ship’s crew will transfer all scientific gear from the storage facilities to the vessel. |
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b. |
Liaison with shore service providers (cranes, trucks, forklift) |
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| The Sr. Marine Technician will work with the Chief Scientist to organize additional shore services as necessary. |
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c. |
Costs |
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| Costs associated with loading specialized gear (i.e. renting additional cranes) will be incurred by the Chief Scientist. |
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2. |
Moving gear from dock to deck |
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a. |
Responsibilities of shipboard techs, scientists, crew, facility personnel |
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| These are responsibilities of shipboard techs, scientists, crew, facility personnel. It is primarily the responsibility of the science party to move all gear into the lab. The ship’s crew and marine technician will assist as needed. |
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b. |
Liaison with shore service providers |
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c. |
Costs |
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3. |
Moving gear from deck to labs - responsibilities of shipboard techs, scientists, crew, facility personnel |
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a. Responsibilities of shipboard techs, scientists, crew, facility personnel
The ship’s crew will crane on-board any gear too heavy to hand carry.
b. Liaison with shore service providers (See above)
c. Costs (See above) |
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4. |
Loading equipment availability and requirements for use |
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| The ship’s crew or Marine Technicians will operate all loading equipment. |
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C. |
Lab and Deck set-up |
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1. |
Laboratory configuration |
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The Chief Scientist has the final say in how the laboratory is set up. Before the vessel leaves the dock, the Chief Scientist, Marine Technician, and ship’s officers will walk through the laboratory to confirm that equipment is secured appropriately. The vessel will not leave the dock until all equipment is safely stowed. It is the responsibility of the Chief Scientist to ensure all of the science gear is properly secured and stowed before departure. The ship's crew will be available to help secure items on deck.
Science equipment will be setup in the main lab before space will be made available in the electronics lab. |
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2. |
Location of utilities, wireways, stuffing tubes, etc. |
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| This information can be found on the ship’s website. |
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3. |
Tiedown/securing supplies |
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The science party is responsible for supplying all the necessary tie-down gear required for science related equipment. The vessel’s deck crew will secure larger gear that will be stowed on deck.
A small amount of tie-down supplies (screw eyes, unistrut nuts, eye bolts, line) is available onboard. It is always best to bring what you will need. |
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4. |
Interfacing science-provided equipment |
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| The interfacing of science-provided equipment will be done by or under the direct supervision of the Marine Technician. None of the ship’s systems are to be interfaced without prior authorization from the ship’s Marine Technician. |
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5. |
Operation of shared-use equipment |
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The ship’s technicians are responsible for operating and, in certain cases, training the science party to operate, all shared-use equipment on the vessel. Training will be at the discretion of the Marine Technician. If it is determined that a science party does not have the personnel or experience with a piece of equipment, two ship’s technicians will be required for that cruise to cover the watch. Operations involving the ship’s towed, undulating vehicle require two ship’s technicians.
In general, operation of onboard shared-use equipment is the responsibility of the scientific party. The Marine Technician assigned to the cruise will provide training for those involved in each operation, and is always available to assist with problems. The Marine Technician is available to stand a scientific watch, where complex operations require it, but is generally not available for routine scientific watchstanding. Chief Scientists should plan to bring enough people to perform the work intended. |
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a. |
Cost estimates |
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6. |
Vans and containers |
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A 10ft refrigerated van is available in MLML's shared-use pool.
All portable vans must meet certain criteria to be acceptable for use aboard our vessels. The UNOLS checklist can be found in the Research Vessel Safety Standards, Appendix B, http://www.unols.org/publications/manuals/saf_stand/contents.htm#_Toc38352677 . |
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7. |
Operation of underway data collection instrumentation |
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8. |
Ship tools available for science use |
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| Scientists are expected to bring onboard with them any and all tools they require for proper operation and maintenance of their gear. Tools both from the ship's Boson's locker and ET lab can be made available for science party use if requested. |
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D. |
Lab/Deck Safety requirements |
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1. |
General reqirements |
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| The vessel provides work vests and hardhats. Work vests are to be worn at all times when working over the side or stern. Hardhats are required whenever anyone aboard the vessel is working under overhead operations. These requirements and the specific location of such safety equipment will be discussed by the Marine Technicians and/or ship’s crew. |
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2. |
Hazardous Materials |
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Material safety data sheets (MSDS) are to be included with the submission of the cruise plan. The vessel has a generic spill kit for bases and acids. It is the responsibility of the Chief Scientist to insure that unique chemicals that require special handling have the necessary spill kits.
Hazardous Materials - see also the UNOLS Research Vessel Safety Manual, Section 9,
http://www.unols.org/publications/manuals/saf_stand/contents.htm#_Toc38352667 |
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3. |
Isotopes |
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| The Chief Scientist is required to have an isotope permit on file with San Jose State University (contact Jocelyn Douglas, MLML's Radiation Safety Officer: (831) 771-4440). Only those individuals listed on the form can handle isotopes. The R/V Point Sur also has an isotope form that is required for each cruise. It can be located on the ship’s website and should be filled out by the Chief Scientist and turned in with the cruise planning form. |
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VII. |
Activities at Sea |
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A. |
Chief Scientist - General |
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One member of the scientific party is to be designated, in the Pre Cruise form, as the Chief Scientist. This designation is required to provide a clean line of communication between the operating crew and the scientific party. The individual is responsible for all of the projects of all scientists embarking including the scheduling of the work. In addition, the Chief Scientist is responsible for supervising the scientific party in matters of organization, administration, safety, and compliance with shipboard regulations and legal requirements (e.g, occupational safety and health, environmental compliance, etc.).
The Chief Scientist should consult at least daily with the Master and Marine Technician regarding the schedule of the upcoming days work as well as operational details and progress of the cruise. The Chief Scientist has the authority to modify the scope and order of work, cruise track, etc., within the general scope of the Cruise Plan. Deviations from the Cruise Plan are to be discussed with the Master and Technician before implementation. The Marine Superintendent shall be notified immediately of any major deviation in program accomplishment, operating area, or schedule. |
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B. |
Scientific Party - General Responsibilities (as it relates to science operations) |
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| The science party will deploy and recover all gear associated with the data collected on the cruise. This includes working on deck, running frames, working tag lines, and being the main workhorse behind the accomplishment of the science party goals for the cruise. The science party will maintain a clean and safe working condition in all laboratory spaces and interface with the ship’s Marine Technician on problems associated with data collection/processing or any communication problems between the ship’s crew and the scientific party. |
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C. |
Shipboard technician(s) - Hours, Duties and Responsibilities |
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The Marine Technician Group is here to assist you. Please feel free to call with any questions or problems. Contact information can be found in the Section I of this manual. Questions or clarifications to this policy should be directed to the Sr. Marine Technician.
Under policies established by funding agencies and Moss Landing Marine Labortories, one Marine Technician is required onboard Point Sur for each cruise. They are responsible for scheduling shared-use equipment required for each cruise, assisting with loading/unloading and setup logistics, coordination of shipboard scientific operations, ensuring the quality of all shipboard data collected during a cruise and conducting periodic data backups. Technicians also perform periodic checks of the data to ensure quality, troubleshoot and attempt to repair all shared-use and user-supplied equipment as needed, as well as train the scientific personnel in the safe handling of all over-the-side operations. The ship’s Marine Technician is not part of the science party and should not be considered available to assist in the processing of data collected from user-supplied or shared-use equipment. The Marine Technician can answer any questions regarding facilities, services and loading/off-loading. If you anticipate unusually complex operations, these should be discussed with the Marine Technician in advance so that the proper deck equipment is onboard.
At sea, the Marine Technician has responsibilities for operation of certain shipboard equipment (echosounders, Underway Data Acquisition System, CTD, GPS, shipboard computers, internet connectivity, communications, etc.). He/she will assist with operation of shared-use equipment and with scientific operations as time permits, but will not be responsible for project-supplied equipment. Marine Technicians at sea will work 12 hours daily. The Marine Technician is typically flexible prefers to work one 12hr shift or 2-6 hr shifts (check with you Marine Technician). If additional support is necessary, bunk-space for an additional marine technician will be required. If you will have specific duties for the Marine Technician that dont fit into these scheduling schemes or have unusual requirements for assistance, please contact the Sr. Marine Technician to discuss the details and please make sure to note this in your Pre-Cruise Planning form.
Any questions or problems which arise at sea should be directed to the Marine Technician. The Marine Technician is the primary coordinator between the scientific party and crew. Because of his/her experience and knowledge, the Marine Technician should be kept informed of ALL planned operations and unusual circumstances. |
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D. |
Ship’s Crew Responsibilities |
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| Conduct all operations in a safe and professional manner. Assist scientist in the safe handling of over-the-side operations. Insure all equipment located on deck is secured while at sea. Operate winches and cranes. |
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E. |
Ancillary Projects |
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| All ancillary projects must coordinate their activities through the Chief Scientist. Ancillary or Piggyback projects are considered of lowest priority for support by the ship and Marine Technician(s). As such, requests for assistance or equipment will be accommodated after all other needs for the cruise have been met. Scientists participating in an ancillary or piggyback status should make all requests for assistance or equipment through the Chief Scientist or principal scientific point of contact. It is incumbent on the Chief Scientist to maintain control and responsibility for ancillary or piggyback projects. |
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F. |
Science Operations |
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1. |
Personnel responsibilities / qualifications / level of support |
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| The science party should have the ability to handle tag lines, operate ship's frames, and safely deploy and recover all gear required to complete the cruise objectives. This means that the Chief Scientist must bring an adequate number of able and skilled individuals to accomplish his/her cruise goals with the assistance of the ship's crew and Marine Technician. |
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2. |
Procedure for requesting additional assistance from crew or technicians |
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| While at sea, these requests should be directed to the ship’s Marine Technician or Captain. |
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3. |
Operation of ship equipment (winches, cranes, wire use, etc) |
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| Requests for use of any/all ships equipment should be included in the Pre Cruise form. All winches and cranes will be operated by the ship's crew. Frames will be operated by the science party. Requests for operation while underway should be directed through the Marine Technician. |
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G. |
Data Availability and Distribution |
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| Needs for real-time data should be discussed with the Sr. Marine Technician, and included in the Pre-Cruise Planning form. |
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H. |
Communications |
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1. |
Email information and costs |
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| HiSeasNet Satellite internet is available at no cost to the science party. It should be noted that this service is not always available depending on weather conditions, bandwidth usage, service outages, etc. A Fleet Broadband system may be made available as a last resort when requested at an additional charge the the Chief Scientist. |
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2. |
File transfer information and costs |
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3. |
Voice/fax information and costs |
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| There is no cost for normal use of the ship’s cellular phones (or fax). Contact the Sr. Marine Technician for more information. |
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4. |
Billing/payment proceedures |
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| If it appears that costs will need to be passed along to the science party, the Marine Technician will have the Chief Scientist fill out an invoice form which will include the Chief Scientists billing information and accounting contacts. |
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I. |
Safety considerations |
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1. |
ISM regulations |
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2. |
Responsibilities of techs, crew, scientists |
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All scientists are urged to read the UNOLS-RVOC Research Vessel Safety manual provided onboard and also available on-line at http://www.unols.org/publications/manuals/saf_stand/contents.htm
Safety is our #1 priority, and takes precedence over scientific work. While we strive to maintain a safe environment, it is ultimately up to the individual to watch out for his/her own safety. Unsafe conditions should be brought to the attention of the Marine Technician or a crew member immediately. |
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3. |
Safety equipment (ship and user provided gear) |
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4. |
Science party training and drills |
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| There will be an abandon ship drill at the starting of every multiple day cruise. In addition, the ship’s Marine Technician will instruct the science party in the safe operation of any shared-use equipment. Training will be given to those required to operate either of the ship’s movable frames. |
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5. |
Over-the-side operations |
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a. |
Facility-provided equipment |
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| The R/V Point Sur provides work vests and hardhats to the science party. The ship requires all scientific personnel to wear work vests during over-the-side operations. The use of hardhats is required when work overhead is being performed. |
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b. |
User-provided equipment |
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6. |
Laboratory operations |
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| It is the responsibility of the Chief Scientist to oversee the safe operation of all laboratory equipment. If the ship’s Marine Technician observers something unsafe, he/she will first bring it to the attention of the Chief Scientist. If problem is not addressed or continues to be a problem, the entire science operation will be halted until the situation is rectified. |
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7. |
Operations in lab/isotope vans |
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| Scientists must follow the protocols submitted on their isotope permit. Failure to do so will result in the halting of science operations until any issues are resolved. |
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8. |
Safety, Hazmat and Radiation Safety briefings |
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| These are left up to the discretion of the Chief Scientist. |
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J. |
Access/use of small boats from ship |
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K. |
SCUBA diving from the ship |
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VIII. |
Post-Cruise Activities |
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A. |
Data products and custody |
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1. |
Deliverables |
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| The Marine Technician will provide the Chief Scientist with DVD-R(s) or CD-R(s) according to the Chief Scientists’ preference and data quantity. This media will include all the data collected during the cruise. The cruise data disks will be provided to the Chief Scientist upon departure from the ship. |
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2. |
Archives |
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| MLML Marine Operations retains a copy of the data for archive purposes. This archived data will not be released to anyone, at anytime, without approval from the Chief Scientist. |
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B. |
Breakdown and offloading |
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The ship will normally return to port by 1600 the last day of the cruise. The crew will assist the scientific party in unloading all equipment. A forklift and shore-based crane can be made available in Moss Landing. The Chief Scientist is responsible for coordinating with the Sr. Marine Technician and arranging any shoreside services required in other ports. All off-loading and the cleaning of spaces should be complete before final departure from the vessel so the next science group can begin loading the next morning. Likewise, the off-going science party will not be provided berthing on the ship the final night of the cruise.
The scientific party is responsible for all aspects of breaking down the laboratory. It is the responsibility of the Scientific Party to breakdown and pack all their own gear. The ship cannot be responsible for providing packing material, crates, etc.
It is the responsibility of the science party to clean the lab prior to leaving the ship. The science party is responsible for all labeling of gear to be shipped as well as organizing all shipping from Moss Landing Marine Labs. The ship’s Marine Technician will load all shipments onto trucks as needed. It is the responsibility of the science party to make arrangements for disposing of all hazardous materials and radioactive waste. The science party will not leave ANYTHING on the ship or at marine operations. |
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1. |
Ship availability |
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The Point Sur will typically be made available to oncoming science parties at least 1 day prior to the departure of the cruise for mobilization, loading and lab setup.
The ship will not berth scientists any days prior to the departure of the cruise or the night of the final day of the cruise. Please contact the Marine Superintendent for further information regarding this policy. |
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2. |
Lab and Stateroom cleanup |
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The Chief Scientist is responsible for assuring that the members of the scientific complement clean all berthing and laboratory areas used during the cruise. This is necessary to make these areas available to the oncoming scientific party.
Laboratories: Sweep and swab (if necessary) the decks; wipe down bench tops and cabinets; scour sinks and empty trash containers to dumpster on dock.
Staterooms: Scour sink; clean mirror; wipe down fixtures; wash off any spots on bulkheads or furnishings; vacuum rugs; fold down blankets neatly at foot of bunks; bring dirty linen to the mess deck for collection.
Heads and Showers: Swab out toilets and wipe down the outside; scour shower bulkheads and deck.
Please leave these areas in the condition you would like to find them when you come onboard. This will be greatly appreciated by the next scientific party. The Marine Technician and Cook can provide cleaning equipment and advice.
The Chief Scientist is also responsible for assuring that all hazardous materials are removed and disposed of properly.
If the ship incurs any direct costs, such as crew overtime, professional cleaning fees or hazardous waste disposal fees because the scientific party did not fulfill their obligation to clean the designated areas or dispose of materials, they will be billed to the Chief Scientist or Principal Investigator as appropriate. |
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C. |
Movement of equipment from deck to dock |
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| The ship’s crew will crane any equipment from the deck of the ship to the dock. It is the responsibility of the Chief Scientists to remove all other gear from the ship. |
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D. |
Movement of equipment from dock to storage |
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| The ship’s Marine Technicians will operate any forklifts required to move equipment from the dock to storage. |
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E. |
Shipment of equipment |
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It is the responsibility of the Chief Scientist to make all shipping arrangements. The Marine Technician group will load equipment onto trucks provided a bill of lading is provided before the science group departs the area.
Freight shipments should be addressed to:
Moss Landing Marine Labs Marine Operations
7532 Sandholdt Rd Suite 5
Moss Landing CA 95039
and clearly marked with the cruise number and responsible scientist. Shipments not marked may be refused if they can't be identified. No COD shipments will be accepted. Questions regarding shipments should be addressed to the Sr. Marine Technican.
Outgoing shipments can be made from MLML Marine Operations assuming all items are appropriately packed, clearly marked, and an inventory provided to the Marine Technician. The scientist is responsible for making ALL arrangements with the shipper for pickup and payment before departing the facility after a cruise.
All freight deliveries or pickups, including equipment brought by scientists which will require Marine Operations cranes or forklifts to handle, should be scheduled for the normal workday (0800-1630). The shipper should be informed to contact the Sr. Marine Technician in order to ensure personnel is available to recieve the delivery. Special arrangements can be made when the ship is loading or unloading on a weekend or holiday.
Anything sent U.S. Mail should also be addressed to:
Moss Landing Marine Labs Marine Operations
7532 Sandholdt Rd Suite 5
Moss Landing CA 95039
Additional support can be made available by request. Such support includes purchasing compressed gas, chemicals, dry ice, etc.; packing equipment; assisting with "in-water" testing of equipment off the dock; or providing staging space for equipment testing. Arrangements should be coordinated with the Marine Superintendent. Any direct costs, including labor, must be reimbursed. |
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F. |
Storage of equipment or samples on board the vessel |
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| Except under special circumstances described below, the science party will not leave ANYTHING on the ship or at Marine Operations at the end of their cruise. The storage of any equipment on the vessel after a cruise is completed must be discussed with the Sr. Marine Technician and included in the cruise plan. |
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G. |
Hazmat/radwaste procedures |
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The Chief Scientist is responsible for removing all waste from the ship. Nothing will be left on the ship or at Marine Operations.
Radioisotope Work
Please refer to the Isotopes section of our website for specific forms and contact information: http://marineops.mlml.calstate.edu/isotopeforms.html
Any cruise requiring the use of radioisotopes must be coordinated with the Marine Superintendent well in advance (4 weeks +), requires approval by the SJSU Radiation Safety Committee and will be monitored by the MLML Radiation Safety Officer. Because radioisotope work is permitted in the skin of the ship in the Point Sur, special care and consideration must be taken to ensure the safety and cleanliness of ship's users and future isotope work.
Hazardous Materials
Programs using hazardous materials shall be coordinated well in advance with the Marine Superintendent. The Chief Scientist is responsible for the safe use, storage and disposal of all hazardous materials brought on Point Sur. The Chief Scientist shall assure that Material Safety Data Sheets for all materials are brought onboard and made available to the ship's Master and Marine Technician. The Chief Scientist will also assure that adequate containment materials, neutralizing agents, etc., are available on the ship to deal with spills or other accidents. In general, hazardous materials (e.g., formalin) are not to be used in the ship's laboratories and must be confined to laboratory vans or open decks. |
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H. |
Post-cruise reporting |
| |
If research operations were conducted in territorial waters, the Chief scientist is required to fulfill all post cruise obligations as required by the Department of State, Notice to Research Vessel Operators No. 66: http://www.state.gov/www/global/oes/oceans/ntrvo66.html.
These forms provide useful information to the Marine Superintendent in the management of the vessel and provide UNOLS with information to evaluate the performance of the vessels in the academic research fleet. Chief Scientists are also encouraged to call or e-mail the Marine Superintendent with any comments regarding the cruise, the ship, the ship's personnel, shore support provided or any other matter related to the ship's accomplishment of the scientific mission.
The Chief Scientist is responsible for providing any research data to the National Oceanographic Data Center http://www.nodc.noaa.gov/ is also the responsibility of the Chief Scientist. |
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