Welcome to the new home of The Ship Time Request System
Please submit a help request if you experience any issues.

View FAQ

Question:   How do I create a Ship Time Request?
Answer:   There are four steps that you will need to follow:

STEP 1: Go to your Principal Investigator home page/tab by clicking on the tab from your user home page or by using the drop down menu from the User Home link at the top of the screen. If you do not have a Principal Investigator homepage/tab, you can create one (and call it whatever you wish) by clicking on the "customize homepages" button at the top-right of your screen. You will need to add the "Projects and Requests" feature to your newly created homepage, by scrolling down the page and clicking the "add" button.

STEP 2: create a "Project" by clicking on "New Project" link on your home page or by duplicating an existing project (click "view" for the project you want and then click on the "Duplicate Project" button and follow the instructions given). The project section describes the proposal, grant, and contract or program information. Click "Save and Finish Working" when done.

STEP 3: Once you click on "Save and Finish Working" you will be sent to the STR Manager page. Here you can create your individual ship (cruise) requests by clicking on the "Create New Request" buttons. You can create additional requests the same way until finished. If you wish to make multiple requests similar to the first you can view your request and the use the "Duplicate Request" button. If you created a duplicate project and chose to copy the requests associated with the project, they will appear in the STR Manager page and you can use the "Edit Link" to make changes.

STEP 4: Once you have completed the above two steps you will return to the STR Manager page. If you are ready to publish your request you will need to change the status of your requests from "Draft" to "Submitted". Once this is done, you can click on the "Submit and Publish STR" button and a copy of your request will be emailed to you.

If you have errors in either section of your Ship Time Request you will be notified during the submit operation. Also, if you have not filled in all of the required fields you will be notified during the submit operation. Verify that all required fields have been entered correctly. Be aware that requests that are submitted in "Draft" Status will not be visible to Ship Schedulers.

NOTE: For a successfully submitted Ship Time Request make sure that all required fields (both Orange and Red asterisks) are filled in! If you are not ready to publish your Ship Time Request you can fill in only the Red asterisks.

For more detailed information, read the help document:

How to Create Ship Time Requests and Projects (1.8 MB PDF)